Build a complete event budget for any occasion — birthday, corporate, conference, or celebration. Get cost breakdowns, vendor allocation, and a saving checklist.
Your Details
Party for 50 guests · £5,000 budget (£100/head)
Catering: £1,750 · Venue: £1,250 · Entertainment: £500
Total Budget
£5,000
Cost per Head
£100
Venue Budget
£1,250
Catering Budget
£1,750
Entertainment
£500
Contingency
£700
Always keep a buffer!
Venue booked
8 weeks before
Invitations sent
6 weeks before
RSVPs received
2 weeks before
Event day!
Your date
| Period | Focus | Tasks | Notes |
|---|---|---|---|
| 8+ weeks before | Book key vendors | Venue · caterer · entertainment · photographer | Confirm with deposits |
| 6 weeks before | Invitations | Send invites · collect dietary requirements · set RSVP deadline | RSVP deadline: 2 weeks before event |
| 3 weeks before | Confirm details | Final guest count · confirm all vendors · order decorations | Provide caterer with final numbers |
| 1 week before | Final prep | Confirm timings with all vendors · create run sheet · delegate roles | Brief all helpers on their roles |
| Event day | Execute! | Arrive early · set up · greet guests · enjoy the event | Delegate — you can't do everything |
£100/head is a comfortable per-head budget.
Always keep 10% as a contingency — something always costs more than expected.
Book venue and caterer first — everything else can follow. These are the first to fill up.
Your Next Actions
“In the end, it's not the years in your life that count. It's the life in your years.”
— Abraham Lincoln
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