Plan a professional conference, workshop, or seminar from scratch. Get an agenda builder, speaker checklist, logistics plan, and promotion timeline.
Your Details
My Conference — 100 attendees · 8 sessions · in-person
12 weeks away · Monday, 24 August 2026
Event
My Conference
Attendees
100
Sessions
8
Format
In-person
Weeks Away
12
Event Date
24 August
Venue / platform booked
12 weeks before
All speakers confirmed
8 weeks before
Tickets on sale — marketing live
7 weeks before
My Conference — doors open!
24 August
| Period | Focus | Tasks | Notes |
|---|---|---|---|
| 12 weeks before | Foundation | Book venue/platform · confirm date · set goals · build team | Budget: add 15% contingency |
| 8 weeks before | Content & speakers | Confirm speakers · set agenda · open ticket sales · launch marketing | Speaker confirmation first — everything follows |
| 5 weeks before | Marketing push | Email campaigns · social media · partner outreach · PR | Most registrations come 4–6 weeks before |
| 2 weeks before | Logistics finalisation | Confirm all speakers · finalise AV · catering numbers · volunteer briefs | Run full tech check if virtual/hybrid |
| Event day | Execute! | Arrive 2 hours early · brief all staff · enjoy the event | Trust your preparation |
100 attendees is a manageable size — focus on quality over quantity.
In-person: the networking breaks are often more valuable than the sessions — design for conversation.
Open ticket sales as early as possible — urgency drives registrations. Early bird pricing is the #1 tactic.
Post-event content (recordings, slides, photos) extends your reach 10× beyond attendees.
Your Next Actions
“In the end, it's not the years in your life that count. It's the life in your years.”
— Abraham Lincoln
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